Job Description:

SPI provides hygienic pipe, valves, fittings, pumps, and heat exchangers to industrial companies and industrial service providers. Proliferating our brand as “the people who know sanitary process systems” to the world is a vital part of our growth strategy and we are searching for an Office & Accounting Clerk.

The Office & Accounting Clerk plays a key role in supporting the company’s daily financial, administrative, and office operations. This position is responsible for performing core accounting functions—including accounts payable, accounts receivable, and sales order entry—while ensuring accurate recordkeeping and timely processing of financial transactions. The role also manages document indexing and filing to maintain organized, accessible records in compliance with company standards.

In addition to accounting responsibilities, the Office & Accounting Clerk provides comprehensive administrative support to the General Manager, assisting with a variety of tasks that help ensure efficient business operations. This position serves as a central point of coordination for office-related activities, including organizing company lunches and supporting a professional, well-functioning office environment.

Success in this role requires strong attention to detail, a high level of accuracy, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced setting. Professional communication, discretion, and a proactive approach are essential, as this position frequently interacts with internal teams, customers, and vendors while helping maintain smooth day-to-day operations.

SPI employees are actively engaged in our company’s culture and operation, committed to our core values and have a passion for excellence. The successful candidate must be responsible, able to plan and execute his/her daily work requirements with little supervision, and thrive as an individual contributor. We offer an excellent benefits and compensation package.

Salary: $21 - $23 per hour

Primary Functions

Accounts Payable

• Enter and process vendor invoices in the ERP system.
• Match invoices to purchase orders and receiving documents.
• Assist with check runs, ACHs, and other payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate and up-to-date supplier account information.

Accounts Receivable

• Prepare and send customer invoices.
• Apply customer payments to the correct accounts.
• Monitor aging reports and alert supervisor of overdue accounts.
• Assist with follow-up on outstanding receivables.
• Maintain customer account records and documentation.

Order Entry

• Enter customer orders accurately into the ERP system.
• Review purchase orders for correct pricing, terms, and product details.
• Communicate with Sales or Customer Service to resolve missing or unclear information.
• Track and update order status as needed.

Office Administration

• Provide general administrative support such as filing, scanning, data entry, and mail distribution.
• Maintain office supplies, forms, and shared areas.
• Serve as a support resource for other departments as needed.

Support to General Manager

• Provide broad administrative support to the General Manager, including organizing information, coordinating communications, and assisting with day-to-day tasks.
• Assist with scheduling, preparation of documents, and gathering reports or data.
• Help ensure smooth office operations by anticipating needs and providing proactive support.

Lunch Setup & Coordination

• Coordinate company lunches, including ordering food, tracking headcounts, and arranging serving areas.
• Ensure timely delivery, orderly setup and breakdown.

Document Indexing

• Scan, upload, and index AP, AR, and order-related documents into the appropriate digital systems.

• Maintain organized electronic and physical filing systems to support audit readiness.

About SPI:
SPI provides state-of-the-art stainless steel process equipment and service to the food, dairy, beverage, pharmaceutical, and personal care industries. We are a growing company with a passion for providing superior customer service. Our work environment is rooted in respect, teamwork, continual learning, growth and community.

We believe our employees are our greatest resource which is why we are committed to investing in our team. We offer a wide range of benefits including health and wellness, paid time off, retirement planning and continuing education support. We also enjoy hosting company luncheons, casual Fridays, a wellness program and providing opportunities for volunteering in local community charitable events!

Position Requirements:
Education/Training: High school diploma or equivalent, preferred
College courses in accounting, desired
Experience: Experience in accounting, office administration, or related clerical roles preferred.
Basic understanding of accounts payable and receivable processes.
Proficient in Microsoft Excel, Outlook, and general computer navigation.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and follow established processes.
Strong communication and customer service skills.

SPI has a long standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or individuals with disability. U.S. federal law requires completion of employment eligibility verification upon hire. SPI participates in E-Verify. Must have the right to work in the United States.